CarePaths Blog

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New Task Reminders

December 26, 2017 by Geoff Gray

We are introducing a task reminder system. The first reminders we are rolling out are keyed to documents that need to be completed at specific intervals. We will be adding others for administrative tasks soon, e.g. a reminder for reauthorizing claims, etc.

The reminder system enables you to set a due date for specific clinical documents, e.g., a treatment plan that is due every 90 days, an outcomes assessment due monthly, etc.

Here’s what you do: go to Menu – Admin Site –Menu – Messaging. Click Alert Rules – Create new rule. Choose your document – set the frequency, and type in notes if you wish – Save. You can view the rules on the main alert rules page. The rule tracks the due dates of all documents that match the rule. When a document is due within 7 days, it sends a Reminder notification/ message to the clinician.

Reminder Notifications – When a task is due you are notified with a “pop up” alert. Alert reminders are archived in Messaging.

In the coming months we will be expanding the task reminder system into a comprehensive Push Notification/To Do List function.

Text messaging to increase patient satisfaction & practice revenue

November 28, 2017 by Geoff Gray

The business case for text messaging patients is compelling. If you are engaged in messaging therapy, you should use an encrypted texting service. But for most business functions—appointments reminders, billing reminders, etc—you do not need an encrypted channel so long as you have the consent of the patient.

So what are the reasons to text?

Ubiquity of Cell Phones
-Most Americans (72%) have a smart phone and 97% use their smart phone to text.

-Texting is the preferred communication channel of most Americans: 76% prefer text messages to phone calls or emails.
-75% of patients prefer appointment and payment reminders via text.

-Texting is quick, takes much less time than a call or email; there is no waiting on hold.
-Texting doesn’t interrupt the patient’s day

Texting is more reliable, i.e. you are more likely to get through
-98% of text messages are read while only 22% of emails are opened!
-Response rates to texts is 209% higher than to phone calls!
-91% keep their cell phones within arms reach the entire day.
-19% of cell phone users never check voice mail.

In summary, use of texting in clinical practice can save money by cutting down on front office staff time on the phone while enhancing patient satisfaction.

From Our Community

"I have been in practice full or part time as a Psychologist for over 28 years. The CarePaths system is the most efficient system of record keeping, patient and practice management, authorization tracking, claims management, and billing that I have ever used. With the addition of features recently added to the system, my office will be nearly paperless. As I anticipate retiring in several years, the problem of record repository will not be a significant issue. The customer service at CarePaths is exceptional. Any processing difficulty is usually solved within a day. This system is head and shoulders an improvement over the two forms of proprietary practice management systems I used in the past."

~Patrick Quigley, PhD, LSAC

“I have used many systems and yours is a hidden gem! I really love the functionality, features, and layout!”

~Melissa D. Michel, MSCP, NCC, LPC

“The referral portal is a huge benefit. The Cleveland Clinic uses it to schedule next day appointments for us from the emergency department. It's worked wonderfully.”

~Cara Daily , Ph.D.

"I am a very satisfied user… and I would like to express my strong satisfaction with your product."

~Loren Andrews, LCSW