The eRecord is a fully integrated, online Cloud-Based, ONC certified, behavioral electronic health record and practice management system for psychiatrists, psychologists, social workers and mental health counselors. It is designed to:
- get you paid quickly
- reduce the hassles and headaches of running a practice
- save you time through automation
- improve your clinical effectiveness via mobile therapy
- enable telepsychiatry and teletherapy
- build your practice by connecting your practice to medical practices via the referral portal, efax, and secure email
Efficient Clinical Documentation
The eRecord has an extensive library of clinical templates for Intakes, Progress Notes, Treatment Plans, Case management assessments, Outcomes assessments, etc. Also, the forms maker enables the editing our templates or create new documents. Intake assessments for children and adolescents, adults, geriatrics, substance abuser and other special populations are available in our library. Progress notes cover individuals and groups for the various mental health disciplines: social work, psychology, nursing, and psychiatry. Clinicians can write treatment plans rapidly using clinical pathways that connect problems with symptoms, goals, objectives, and interventions. CarePaths Treatment Planner has been approved by both CARF and JCAHO. Built into the e-Record is a library of widely used client self-report, clinician-rated, and parent-significant rated outcomes and assessment instruments. Real time reports are provided to clinicians and clients. The Patient portal and the Parent/Collateral portal expedites data collection.
Diagnoses are always pulled forward from note to note. There is the option to allow notes to pre-populate forward so that an entire note’s documentation from a previous session is displayed for easy editing. Group notes can be written for all participants via one screen.
Integration of Clinical Documentation, Patient Accounting and Claims
Every time a clinician writes a Progress note or completes an Intake, a charge is posted to the patient’s account. If the patient has insurance, a claim is for immediate submission to the insurance company. Thus, duplicate data entry, filling out billing tickets and the like are eliminated. Built in rules validate data to ensure clean claims.
Patient accounting module is simple and intuitive. The user is quickly guided through the posting of payments and adjustments. Insurance remittances and credit card payments are auto-posted. Invoices and statements are generated in customizable styles. Monthly statements can be automatically emailed to patients with a link for payment.
CarePaths eRecord is ONC certified. ONC 2014 certification received December 2014.
The Patient portal enables clients to login online and fill out all required forms: consent for treatment, disclosure of information, HIPAA privacy notices, insurance and demographic information forms, clinical questionnaires, etc. Information entered by the patient online populates the eRecord. Patients can view and pay their bills online as well as make appointments.
Enables practices to give PCPs and other referrers an easy way to refer and schedule patients.
Unlimited Electronic Claims Submission
Claims are submitted electronically to payers insuring rapid claims payment. Users of the eRecord do not need to fill out billing tickets as claims are automatically generated from completed Intakes and Progress Notes. Electronic remittance advice posts automatically to the patient account.
Authorization tracking gives the user a place to record authorizations. The system compares services provided with those authorized and alerts the user if there are additional units of service that haven’t been used. eClaims allows a user to enter a scheduled service and determine if it is covered by an existing authorization.
Customizable scheduler enables on the fly editing, recurrence, check-out receipts, and multiple day, week and month views for individual clinicians and all staff. Alerts can be set notify the patient the day before an upcoming appointment. Patients can also schedule appointments online; email appointment reminders are also built in.
Reports analyze client demographics, claims history, accounts receivable, revenue statements, receipts history, utilization, outcomes and more. There are hundreds of online reports available.
The eRecord has a built in ePrescriber that enables physicians and nurse practitioners to quickly write and electronically submit prescriptions. Features such as drug lookups, drug interaction alerts, etc. Controlled substances and lab are now fully integrated into the e-Prescriber.
The eRecord has incorporated new developments in technology that enable dramatically enhanced video conferencing quality. Video conferencing therapy is hipaa compliant and fully integrated into our application.
Mobile Outcomes via Precision Guided Behavioral Care (PGBC)
Combines traditional outcomes with patient-specific daily monitoring of symptoms and goals. It is available on smart phones and mobile devices. PGBC is designed to enhance therapy, not to replace the therapist and is is predicated on the centrality of the therapist/patient relationship.
It works this way: in addition to responding at regular intervals (weekly/monthly) to a standard outcome measure such as the PHQ-9 or GAD-7, the patient will respond daily to a small set of patient-specific questions. Clinicians select questions from a library (they can also create their own) and review the results before or during the treatment session. Questions cover depression, anxiety, relationships, functioning, medication adherence, etc.
Clinicians can set up to 4 questions that the patient answers with a slider bar, (there is also a textbox). Patients respond in a matter of seconds. All measures are “pushed” to the patient’s smartphone at the end of the day and the patient is reminded to take followups. Reports show day to day change on patient specific symptoms and goals and week to week change on outcomes.
The integrated fax feature enables the faxing of documents direct from the eRecord. For example, users can send referrers clinical documentation to a PCP, etc.
Clinicians can communicate with each other and with their patients via a secure channel.
The e-Record gives administrators granular control over access privileges enabling full compliance with the HIPAA “need to know” rule. Each staff member or group of staff–clerical, clinician, administrator, supervisor, or case manager–can be assigned the permission level privileges that are appropriate to their responsibilities insuring full control over who has access to the information. The system also allows you to create an audit role, enabling remote “read only” audit of selected documents.
The eRecord is scalable and can be, and is, used by solo practitioners as well as by large multi-site psychiatric facilities. The system is easily configured so that e.g. claims are submitted under a supervising provider, etc.